Inevitably, every morning I have to move a bunch of those tasks to the following day, but it feels a little more sane because it's all an expected part of the process. At the beginning of the week, I triage the most important subtasks to a specific due date. Instead I keep it all organized hierarchically. (except when a task truly has a hard deadline) So I typically don't set due dates on projects or new tasks anymore. In that process of tweaking the UX, I've found that due dates are almost always missed, and (at least for me) due dates are probably less important than a stack ranked prioritization of projects. Here's an example: I wish more todoist and other app developers would take less optimistic workflows like ours into account.ĭon't use due dates at all I've been working on my own webapp to address a lot of the frustrations you've articulated about things falling behind and an overwhelming number of priorities. I'd also use 'fuzzy dates' for items farther in the future, since the exact date doesn't matter.
REDDIT TODOIST UPDATE
Make due dates easier to batch update To work around optimistic due dates, and the rigid structure of todo apps, I used to use a google doc organized under headers by day, so it was really easy to push everything down the stack at the end of the week, or when I got lazy and didn't open the doc for a few days. Once I fill it up with tasks, esp if I use due dates, it becomes unwieldy and quickly falls out of date because most due dates I set are overly optimistic. This struggle hits close to home, and I think probably most people feel the same way when using structured apps like todoist. MYN is not for everyone, but I find that it serves me well. Once those are done, I'd check my OPPORTUNITY NOW list with all the things I plan to do this week (Max 25) and I'd catch things like "Finish content draft for Client X" or "Schedule time to plan quarterly goals" or "Order groceries via Instacart". I'd add a reminder to check on my kid tomorrow via iOS reminders (I don't need an app to remind me of take care of my kid, but I do want to make sure that I give him the medicine at the right intervals). On this example, I'd add "Call AAA to fix tire" and "Go to the store to buy cold medicine" to my CRITICAL NOW list. It just asks you to write down the next action and prioritize it whether you must do it Today, sometime this week or later than that. In traditional GTD i'd make a project for each one of these, visualize an outcome, need to add it to my projects list, define the next action, etc. There really is no time to think about "what is my life's purpose?" when you are dealing with a flat tire or taking care of a child with a cold. I used to practice GTD pretty methodically, but I find the MYN system to be more light weight and practical. GTD calls these higher level areas of life "horizons of focus". Sometimes we need to take a step back and think if our current actions, projects are helping us achieve our higher level goals. The whole book it's pretty helpful, but this quick-guide covers 2/3 of it.
It's designed around urgency zones like Now, Today, This Week, Later. I suggest you try the Master your Now system. The day is over, and I feel like I just put things in place and getting nothing accomplished. I cannot seem to make Todoist the center. I am usually getting behind and end up with an overwhelming mess. I never get through and get so stressed out. I go through the week and prioritize and put dates on what I need to do. I use a "this week/next week" system to try and keep things simple. I pushed emails to Todoist for items that are going to require more than just a quick fix.Įach day that gives me about 14 tasks in my inbox each time. I snooze things that I am waiting on someone else to complete. When I start my day, I process my email, where 90% of my actions/projects start. My day is like drinking through a firehose.
I have a lot of priorities, projects, and actions. I am a Sales Director for two large auto franchises. In the beginning, it was great, and then something changed for me. As I became more successful in my career, my lack of organization became a major block at getting me to the next level. I have always been someone that struggled with organization. I have been trying to use todoist for many years now, and I keep falling into a rut.
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